DESKRIPSI PELATIHAN

Corporate Secretary memiliki peran strategis dalam mendukung penerapan Good Corporate Governance (GCG), memastikan kepatuhan terhadap ketentuan dan regulasi perusahaan, serta menjadi penghubung efektif antara Board of Directors, Board of Commissioners, shareholders, regulators, dan stakeholders.

Seiring meningkatnya tuntutan transparansi, akuntabilitas, kepatuhan, serta kualitas komunikasi korporasi, fungsi Corporate Secretary tidak lagi terbatas pada aspek administratif dan dokumentasi. Corporate Secretary dituntut mampu memahami governance framework, mengelola agenda dan dokumentasi Board, mendukung proses pengambilan keputusan strategis, mengelola corporate communication, serta mengantisipasi berbagai risiko kepatuhan dan reputasi perusahaan.

Corporate Secretary Excellence: Strengthening Governance, Compliance & Corporate Communication dirancang untuk membekali peserta dengan pemahaman komprehensif dan keterampilan praktis dalam menjalankan fungsi Corporate Secretary secara profesional, strategis, compliant, dan berorientasi pada stakeholder value.

Pelatihan menggunakan pendekatan case study, practical exercise, group discussion, simulation, dan best-practice sharing, sehingga peserta dapat mengimplementasikan materi secara langsung dalam lingkungan kerja.

TUJUAN PELATIHAN

Setelah mengikuti pelatihan, peserta diharapkan mampu:

1. Memahami peran, fungsi, tanggung jawab, dan kompetensi strategis Corporate Secretary dalam organisasi.
2. Memahami prinsip dan implementasi Good Corporate Governance (GCG) dalam mendukung tata kelola perusahaan.
3. Memahami regulatory framework dan aspek corporate compliance yang relevan dengan fungsi Corporate Secretary.
4. Meningkatkan kemampuan dalam memberikan Board Support kepada Direksi dan Dewan Komisaris.
5. Mengelola agenda, rapat, dokumentasi, dan administrasi korporasi secara efektif dan profesional.
6. Memahami pengelolaan RUPS, corporate actions, dan corporate documentation.
7. Meningkatkan kemampuan dalam menyusun komunikasi korporasi yang efektif kepada stakeholders.
8. Mengembangkan kemampuan dalam mengelola hubungan dengan regulator, shareholders, investor, media, dan stakeholders lainnya.
9. Mengidentifikasi dan mengantisipasi compliance risk, governance risk, dan reputational risk.
10. Membangun sistem kerja Corporate Secretary yang efficient, accountable, responsive, dan value-driven.

TARGET PESERTA

Pelatihan ini direkomendasikan bagi:

• Corporate Secretary
• Corporate Affairs Manager/Officer
• Corporate Governance Manager/Officer
• Legal & Compliance Manager/Officer
• Board/Management Secretary
• Executive Secretary
• Management Representative
• Public Relations & Corporate Communication
• Investor Relations
• Legal Counsel
• Compliance Officer
• Risk Management Officer
• Governance, Risk & Compliance (GRC) Professionals
• Senior Management yang memiliki tanggung jawab terhadap governance dan corporate affairs.

MATERI PELATIHAN

DAY 1 — CORPORATE GOVERNANCE, COMPLIANCE & BOARD SUPPORT

Session 1 – Corporate Secretary Strategic Role & Function

• Evolution of Corporate Secretary in modern organizations
• Definition, role and responsibilities of Corporate Secretary
• Corporate Secretary as strategic business partner
• Core competencies of professional Corporate Secretary
• Corporate Secretary vs Executive Secretary vs Legal/Compliance Function
• Positioning Corporate Secretary within organizational structure
• Key performance indicators for Corporate Secretary
• Professional ethics and confidentiality

Session 2 – Good Corporate Governance Excellence

• Konsep dasar Good Corporate Governance
• Principles of GCG: Transparency, Accountability, Responsibility, Independence & Fairness
• Governance structure and governance framework
• Roles of Board of Directors and Board of Commissioners
• Role of shareholders in corporate governance
• Corporate governance best practices
• Governance challenges in modern organizations
• Case Study: Governance failure and lessons learned

Session 3 – Corporate Compliance & Regulatory Awareness

• Konsep corporate compliance
• Compliance framework dalam perusahaan
• Regulatory monitoring and compliance tracking
• Corporate Secretary sebagai compliance facilitator
• Identifikasi regulatory obligations
• Compliance calendar
• Documentation and evidence of compliance
• Managing regulatory changes
• Coordination with Legal, Compliance, Risk & Internal Audit

Session 4 – Board & Management Support

• Understanding Board dynamics and expectations
• Supporting Board of Directors and Board of Commissioners
• Managing Board agenda
• Preparation of Board Meeting
• Meeting materials and briefing documents
• Board meeting protocols
• Minutes of Meeting
• Decision tracking and follow-up
• Board resolution management
• Maintaining confidentiality and sensitive information

Session 5 – Effective Corporate Meeting Management

• Meeting planning and preparation
• Developing effective meeting agenda
• Invitation and meeting documentation
• Managing meeting flow
• Recording key decisions and action points
• Minutes of Meeting best practices
• Action tracking mechanism
• Follow-up and escalation process
• Practical Exercise: Preparing Corporate Meeting Documentation

DAY 2 — CORPORATE COMMUNICATION, RUPS & STAKEHOLDER MANAGEMENT

Session 6 – RUPS & Corporate Administration

• Understanding RUPS and its strategic importance
• Preparation and planning of RUPS
• RUPS agenda and supporting documents
• Shareholder communication
• Meeting procedures and documentation
• Minutes and resolutions of RUPS
• Post-RUPS follow-up
• Corporate documentation and records management
• Simulation: RUPS Preparation & Execution

Session 7 – Corporate Communication Excellence

• Strategic role of Corporate Secretary in corporate communication
• Internal vs external corporate communication
• Communication with Board and Management
• Communication with shareholders and stakeholders
• Developing clear and consistent corporate messages
• Corporate announcements
• Handling sensitive corporate information
• Communication protocol and approval process
• Confidentiality and information governance

Session 8 – Stakeholder & Investor Relations

• Stakeholder mapping and prioritization
• Shareholder relationship management
• Investor communication fundamentals
• Regulator relationship management
• Media and public stakeholder engagement
• Managing stakeholder expectations
• Building trust and corporate credibility
• Stakeholder communication strategy
• Case Study: Managing critical stakeholder situations

Session 9 – Corporate Reputation & Crisis Communication

• Corporate reputation as strategic corporate asset
• Identifying reputational risks
• Crisis communication principles
• Role of Corporate Secretary during corporate crisis
• Coordination with Management, Legal, PR and Risk Management
• Developing key messages during crisis
• Media handling and stakeholder response
• Communication approval and escalation mechanism
• Simulation: Corporate Crisis Communication

Session 10 – Corporate Secretary Excellence: Integrated Case Study

Peserta akan mengerjakan integrated case yang mencakup:

• Governance issue
• Board meeting preparation
• Compliance issue
• Stakeholder communication
• RUPS preparation
• Corporate communication
• Crisis/reputational risk

Peserta kemudian menyusun Corporate Secretary Action Plan berdasarkan studi kasus yang diberikan.

Session 11 – Building an Effective Corporate Secretary Working System

• Corporate Secretary annual work plan
• Governance & compliance calendar
• Board activity calendar
• Corporate documentation system
• Stakeholder database
• Meeting and decision tracking
• Corporate communication workflow
• Reporting system
• Performance measurement
• Continuous improvement

Session 12 – Action Plan & Closing

• Review key learning points
• Identification of current workplace challenges
• Individual/group action plan
• Improvement priorities
• 30–60–90 Days Corporate Secretary Improvement Plan
• Commitment to implementation
• Final discussion & Q&A

Trainer : Spectracentre Trainer Team